Turn RFP Emails Into
Quote-Ready Data

Automatically extract specs, blueprints, and requirements—so you can compute quotes faster and win more bids.

See It In Action

Trusted by manufacturing representatives across North America

Inbox
RFP: Office Building HVAC Replacement
From: [email protected]
We need pricing for complete HVAC replacement on our 25,000 sq ft office building. Dropbox link
P
M-101_FloorPlan.pdf
X
Equipment_Schedule.xlsx
↓
Extracted Instantly
Streamline App
Office Building HVAC Replacement
⏰Due: Friday
Key Specifications
Building Size
25,000 sq ft
Equipment
(4) Rooftop Units
Tonnage
15-20 tons/unit
Start Date
Q1 2025

Works With Your Existing Tools

SharePoint

Dropbox

Google Drive

Bidtracer

Procore

Salesforce

SharePoint

Dropbox

Google Drive

Bidtracer

Procore

Salesforce

+ API Access for custom integrations

The Problem

> 300 RFPs a Month. Zero Ability to Prioritize.

Your reps are buried in manual work—hunting files across portals, tracking addendums, copying specs. The result? You can't focus on the deals that matter.

Inaccurate Quotes
≠

Inaccurate Quotes

Addendum #3 posted at 11pm. Wrong tonnage on Sheet M-104. Manual entry typo. Your quote is off.

→Losing credibility with GCs and owners
?

No Prioritization

⟳

Too Slow to Compete

You can't win if you can't prioritize the right bids, quote them accurately, and respond before your competition.

The Solution

Wake Up to Prioritized, Quote-Ready RFPs

Streamline connects directly to your email and works overnight.

1

Monitors Your Inbox 24/7

Connect your Gmail or Outlook once. Streamline watches your inbox around the clock and auto-detects every RFP the moment it arrives.

  • One-time connection to Gmail or Outlook
  • Continuous monitoring, no manual checking
  • Auto-detects RFPs as they arrive
Gmail - Inbox
RFP: Downtown Office Tower HVAC
From: [email protected]
RFP: Warehouse Retrofit
From: [email protected]
RFP: Strip Mall Replacement
From: [email protected]
All Auto-Detected
Streamline Dashboard
Downtown Office Tower HVAC
92
$485K • Due: Friday • 45,000 sq ft
⚡ High Win Probability
Warehouse Retrofit Project
68
$120K • Due: Mon • 30,000 sq ft
Medium Priority
Strip Mall Replacement
41
$55K • Due: Thu • 12,000 sq ft
Lower Priority
2

Scores & Prioritizes Every Bid

Using your past bid data, we calculate win probability for each RFP. See which deals to quote first—the $485K high-value opportunity or the $55K long shot.

  • Analyzes past bids for win probability
  • Ranks by project value and likelihood to win
  • Shows clear priority order every morning
3

Auto-Downloads & Extracts

We follow links in the email to Procore, SharePoint, and Dropbox—download every file—then extract all the specs your estimator needs.

  • Downloads from Procore, SharePoint, Dropbox, Box
  • Extracts building size, tonnage, equipment counts
  • Tracks addendums and latest revisions
Downtown Office Tower - Extracted Data
Building Size
45,000 sq ft
Equipment
(6) RTUs
Tonnage
20-25 tons
Start Date
Q1 2026
Downloaded Files
P
FloorPlan_Rev3.pdfProcore
X
Equipment_Schedule.xlsxSharePoint
Quoted HVAC Project
4

Quote in 10 Minutes

Instead of 2 hours hunting and extracting, your estimator reviews organized data and gets straight to quoting.

  • All data extracted and organized overnight
  • Review and quote in minutes, not hours
  • Respond faster than your competition

Frequently Asked Questions

Answers to common questions about Streamline.

Streamline automatically extracts specs, blueprints, and requirements from RFP emails—turning them into quote-ready data. Built for manufacturing sales reps in construction (HVAC, electrical, plumbing, and more) who need to respond to bids faster and more accurately.

Stop Losing Time On Manual Data Entry

See how Streamline can help you respond to more RFPs in less time.

Book Your Demo